How to plan your office move
We, at Irmãos Vieira, care about much more than the moving service that you carry out with us, but we also think very carefully about the whole process that you will face and we take care to provide our customers with all the structure and planning that are necessary to a smooth, organized move and without any kind of lack or problem. That's why in the article for the month of June we decided to lend a hand to those who are moving offices beyond the moving day itself, but going further in a well-planned agenda with all the details you can't miss. side. If you are organizing an office move, you can count on much more than the tradition and care service of Irmãos Vieira, but also check out in this article some valuable tips for you to prepare for this move with much more confidence. Come on!
Organize the move in advance
A good and peaceful move begins long before the call that schedules the transport of items or the assembly of the first box that will pack your belongings, it starts with a team meeting or with all the office employees, or even with a single person responsible planning all the steps to be followed, the people responsible, the service providers and locations that will be used. In this first phase, it is important that everything that will be done is very clear and established among all those involved, such as which people will have which functions and will be responsible for which items, that every detail is already organized with the team that will carry out the transport, that everything is already within the budget of the office so that payments can be made calmly and in advance and finally, that the new location that will receive the move is already established for the big day. Create task lists for the employees in charge of helping with the move, lists of the necessary items separating them from the most basic to the most essential so that at the end of each step you can give a conference visa at each step with the certainty that everything is fine ready and move on to the next stage.
Transport materials strategically and safely
Organize the steps of the move with our company, so that the organization of the new office is not overloaded in just one day, so you can take better care of the most fragile equipment and its future installation in a much more peaceful and secure way. You can count on the services of Irmãos Vieira to guarantee the safest process on the market, with trained professionals and first-class packaging to transport your office items with all the care they deserve. It's great to have our company to facilitate your move, isn't it?
Share the tasks
Delegating functions at such an important time as a change demonstrates much more than just organizing or carrying out tasks, but also characterizes a good leader and excellent employees. Divide the tasks between the employees responsible for each sector and their objects, organize with them an inventory, a cleaning day, a day to pack personal objects and at each stage of this process, check everything with each person in charge, until the day arrives. a final conference before the move to ensure that nothing is forgotten or left behind. That way you can follow everything closely without overloading the practice with just one person or a select group, and you also develop a team spirit generating a sense of organization and responsibility.
Prepare the new environment well
Looking ahead to your new office location, you should get everything organized and established before starting the process of moving to the old location. Check the locks of the place and if all your employees have access to it, the measurements of the rooms so that all your belongings are well accommodated there or if any changes will be necessary, and also if the cleaning, electrical inspection, security system and of internet and if the extermination is up to date to receive your change. By validating all these items with peace of mind before transport, you guarantee a much safer and more reliable move for everyone and everything involved.
Take care of physical, digital documents and fragile items more carefully
An office, regardless of its area of operation, goes far beyond the employees or objects of the place that need transport, but also has more fragile items and extremely important documents that will also undergo some type of movement. Make sure you have a good backup of all your digital office documents to your cloud, or pack your physical documents separately so that you don't lose sight of them and can easily find them in your new location. Establish with our moving team which are fragile items that need extra care and rest assured that Irmãos Vieira takes care of everything for you! If you are thinking of moving to an office, take advantage of these tips and contact us to get your quote!
